Smart Lockers by LapSafe®
The complete solution for secure, automated device and equipment management
Smart Lockers help organisations streamline operations, reduce manual workload, and elevate service delivery across their estates. Designed for environments where security, accountability and efficiency are essential.
LapSafe® Smart Lockers combine robust hardware with ONARKEN®, our intelligent cloud-based management platform. Together, they create a fully integrated ecosystem, designed, supported, and continuously improved by LapSafe® to provide complete visibility, control, and confidence at scale.
What Are Smart Lockers?
Smart lockers are secure storage systems enhanced with intelligent, connected technology. Each compartment can be equipped with integrated charging, ensuring devices remain powered and ready for use, while optional data connectivity enabled seamless updates and secure data transfer.
Advanced features such as Smart Asset Management provide real-time verification that the correct device is stored in the right location, reducing loss and improving operational accuracy. Intelligent power management optimises energy consumption at both the device and locker level, helping to lower costs and support sustainability goals.
As part of the broader internet of Things (IoT) ecosystem, smart lockers are fully connected to cloud-based management software. This enabled centralised, remote control of every locker, along with comprehensive tracking of all transactions and device activity. The result is a complete, auditable record for compliance reporting and performance insights, giving organisations full visibility and control over their assets.
What sets LapSafe® Smart Lockers apart is their unified ecosystem
Every LapSafe® locker is powered by ONARKEN®, providing organisations with complete control, visibility, and automation from a single platform.
Traditional lockers simply store items. LapSafe® Smart Lockers transform the entire workflow.
What Can Smart Lockers Do?
- Automate Access & Reduce Workload: 24x7 self-service device loans, returns, and IT service workflows, no queues, no manual records.
- Stay in Control of Every Asset: Smart Asset Verification ensures the right device is always in the right place with full audit trails for every interaction.
- Keep Devices Ready To Go: Integrated charging and intelligent power management keep equipment powered optimising energy usage.
- Enable Secure, Trackable Workflows: From user collections to vendor handovers, every transaction is secure, logged and fully traceable.
- Turn Usage Data into Smarter Decisions: ONARKEN® transforms locker activity into actionable insights, helping you optimise utilisation, reduce waste, and plan future investment with confidence.
A Smart Way To Manage Assets
LapSafe® Smart Lockers go beyond simple storage, they act as an intelligent, automated asset management solution that transforms how organisations distribute, track and optimise their equipment.
From day one, they remove friction from everyday processes. Devices can be issued and returned automatically, enabling 24x7 access to laptops, tablets and essential tools without relying on staff availability. IT Teams can streamline service desk operations with efficient swap-outs repairs and collections. Eliminating queues and reducing downtime for users.
Every interaction is secure, traceable and fully auditable. Whether it's a device handover between teams, a vendor collection, or a user drop-off. Smart Lockers provide complete visibility and accountability, minimising loss and improving compliance across your estate.
Behind the scenes, intelligent asset management ensures the right device is always in the right place, while the integrated charging keeps equipment powered and ready for immediate use. Smart power management further optimises energy consumption, reducing operational costs without compromising performance.
Crucially, all activity is captured and surfaced through ONARKEN®, turning day-to-day usage into meaningful insights. Organisations can monitor trends, track utilisation, and make informed decisions, data-driven decisions about future investment, resource allocation and service improvements.
The result is a smarter, more efficient operation, where technology handles the routine and your teams focus on what matters most.
How Do LapSafe® Smart Lockers Work?
LapSafe® Smart Lockers combine intelligent hardware with ONARKEN®, our cloud-based management platform, to automate, control, and track every interaction with your devices, securely and in real time.
For Users: Fast, Secure, Self-Service Access
Users simply authenticate using an ID card, QR code, or PIN. The system instantly verifies their permissions and automatically opens the correct locker door based on their role and task, whether that's collecting, returning, or swapping a device.
For Administrators: Total Control Without The Overhead
Through ONARKEN®, IT teams and administrators can manage every locker and device from a single interface. The result is less manual work, fewer errors, and complete operational visibility.
- Track usage in real time with full audit trails
- Automate ITSM and asset management workflows
- Control access using role-based permissions
- Manage lockers remotely across multiple locations
- Monitor charging status and power safe
For The Organisation: Visibility, Security and Smarter Decisions
Every interaction is captured and translated into an accountable insight. Organisations gain a clear view of asset utilisation, user behaviour, and operational efficiency. Enabling better decision-making around investment, allocation and service delivery.
With LapSafe® designing both the hardware and software, the entire system works as one. Secure, reliable and built to scale across your estate.
What Can You Store In LapSafe® Smart Lockers?
LapSafe® Smart Lockers are designed to securely store and manage a wide variety of items, making them ideal for a range of environments. With flexible bay sizes, integrated charging options, and configurable power setups, they support a broad range of use cases.
- IT devices: laptops, Chromebooks, tablets, and smartphones
- Handheld equipment: radios, scanners, and other portable devices
- Specialist technology: cameras, AV equipment, and VR headsets
- Workplace essentials: uniforms, starter kits, and staff-issued items
- Mail and logistics: parcels and post for secure drop-off and collection
- Non-digital assets: documents, keys, tools, and other valuables
- IT service support: devices for repair, replacement, or swap-out
- Personal belongings: bags, coats, and everyday items
ONARKEN® Services
ONARKEN® enables our smart lockers to deliver a range of powerful self-service solutions across your organisation.
Asset Loaning
Provide on-demand access to laptops, tablets, and other shared devices whenever they are needed.
IT Service Desk
Enable faster IT support with secure locker-based device swaps, repairs, and collections.
Drop Off & Collection Lockers
Allow secure handovers between teams, departments, or external partners without staff supervision.
Personal Storage Lockers
Offer flexible, secure storage for employees in hybrid or shared workplaces.
Smart Vending
Automate the distribution of IT peripherals and workplace consumables.
Seamless Integration For Smarter IT Management
LapSafe® Smart Lockers integrate seamlessly with the systems your organisation already relies on. With full API support, it integrates effortlessly with identity management tools and leading IT service management platforms.
Why Organisations Choose LapSafe® Smart Lockers
Proven time savings. Strong ROI. Built on over 25+ years of innovation.
Insights drawn from customer deployments and LapSafe® research shows a consistent and mensurable impact.
- Significant time and cost savings: automation removes manual device handling, queue management and administrative overheads
- A complete device lifecycle approach: from issue to repair, to return. Managed entirely through the smart locker ecosystem
- Reduced device loss and improved accountability: every interaction is tracked and auditable
- Higher service quality: users across devices and service immediately, without waiting for IT support
- Scalable deployment: organisations often expand across multiple sites as demand grows
LapSafe® has led the evolution of smart lockers, with the adoption increasing across education, enterprise and emergency services. As organisations seek efficient, data-driven ways to manage technology.
Are Smart Lockers Sustainable?
LapSafe® Smart Lockers actively support your organisations sustainability goals.
- Reducing the need for additional device purchases
- Extending device lifespan through balanced charging
- Capturing power-saving data directly in ONARKEN®
- Reducing travel and building-to-building movement for collections
- Supporting data-driven reporting on energy and usage
LapSafe® Smart Lockers For Your Organisation
-
Diplomat™ Pro
All-in-one smart locker solution for IT asset loaning and management.
-
Sovran™
Flexible locker system for hybrid and agile workplaces, perfect for personal and shared devices.
-
Envoy™
Streamlined, rapid deployment of up to 32 devices for high-demand environments.
-
Consul™
Cost-effective smart locker solution designed for efficient device loaning.
Smart Lockers For Every Organisation
Who uses Smart Lockers? LapSafe® are the trusted Smart Locker provider for any organisation that require secure, automated access to devices and equipment.
- Education
- Loaning laptops and tablets to students and staff. Supporting smart campuses and energy efficient goals
- Corporate & Enterprise
- Automating IT Support, providing flexible storage and hybrid-working solutions
- Managed Services
- Acting as the physical interface between IT services and end users. Becoming remote support desks for distributing and collecting assets
- Healthcare
- Issuing medical devices, pharmacy workflows, loaning assets to staff and issuing uniforms
- Blue Light Services
- Secure management of radios, body-worn cameras and shared devices. As well as distributing uniform and as evidence lockers for police
- Retail & Logistics
- Operational devices, scanners and shift-based equipment. As well as click and collect services
Ready to Transform Your Device Management?
Get in touch today to explore how our Smart Locker solutions can streamline your operations