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Loaning Lockers: The Power of Reporting & Audits

In today’s fast-paced environments, whether in education, healthcare, or corporate IT, visibility is everything. When managing a fleet of devices or valuable equipment, knowing who used what, when, and why isn’t just helpful; it’s essential.

That’s where ONARKEN® steps in. Designed to power LapSafe®’s intelligent smart locker solutions, ONARKEN®’s intelligent reporting and audit trail features offer a new level of control, accountability, and insight, especially when it comes to device loaning.

Real-Time Insights at Your Fingertips

With ONARKEN®, every action is logged in real time. Whether a user borrows a device, returns it late, or reports a fault, the system records the full journey—providing a comprehensive audit trail that can be accessed at any time.

This isn’t just about collecting data for the sake of it. It’s about turning raw activity into meaningful insight. You can instantly access:

  • Who borrowed which device and when
  • How long items are out for
  • Peak usage periods and quiet times
  • Return compliance and overdue activity
  • Most commonly borrowed or underutilised devices

These insights are displayed clearly on a live dashboard, allowing teams to make decisions quickly and confidently.

Detailed Reports, Done Your Way

Need an in-depth report for IT, Facilities, or Finance? With ONARKEN®, you can:

  • Generate detailed reports on demand
  • Schedule automated email reports to keep teams informed
  • Export data into your preferred format for further analysis
  • Visualise trends through clear graphs and charts

These features are ideal for identifying inefficiencies, planning future investment, or simply demonstrating how assets are being used across the organisation.

Audit Trails That Do More

Whether a device is loaned for a few hours or several days, ONARKEN® tracks the entire lifecycle, from check-out to return, so that teams can monitor patterns, flag irregularities, and respond quickly when needed.

Automated alerts and scheduled reports mean nothing slips through the cracks. If a device isn’t returned on time or a recurring issue is flagged, teams are notified instantly, reducing downtime and improving service delivery.

And with all data stored securely, ONARKEN® supports internal governance and can assist with external compliance and auditing requirements where needed.

Why It Matters: The Key Benefits

Smart lockers already reduce manual tasks, but when paired with full reporting and audit trails, they go one step further. ONARKEN® helps you:

  • Improve Accountability – Every interaction is logged, reducing disputes and preventing loss or misuse.
  • Enhance Decision-Making – Live and historical data support smarter planning around inventory, budgets, and resource allocation.
  • Boost Operational Efficiency – Identify underused assets, high-demand periods, and opportunities for optimisation.
  • Ensure Compliance – Full audit logs support inspections, policies, and regulatory requirements.
  • Reduce Admin Workload – Replace spreadsheets and manual tracking with automated insights.
  • Plan for the Future – Use accurate reporting to support funding applications and future investment.

In Summary

With ONARKEN®, you gain complete visibility over your loaning operations:

  • Track device usage and user activity
  • Eliminate the need for manual logbooks
  • Visualise trends to optimise resource planning
  • Strengthen security and accountability
  • Save time across IT and support teams

Whether you manage 20 devices or 2,000, visibility makes all the difference. With ONARKEN® powering your smart locker solution, you’re never in the dark.

Ready to take your device management to the next level?

Use our contact form to chat with our friendly team about how our Smart Lockers can transform your IT operations.