How Smart-V™ Streamlines Equipment Distribution

In busy, distributed workplaces, getting IT peripherals into the right hands quickly and securely can be challenging. Manual processes create delays, administrative overheads, and often a lack of visibility around stock usage and cost allocation. LapSafe®’s Smart Vending, powered by the ONARKEN® platform, changes that.

By offering complete control over user permissions, access rights, and cost tracking, Smart Vending helps organisations deliver IT essentials efficiently, while keeping tight control over stock, spend, and user accountability.

Smart Vending That Puts You in Control

Our smart vending solution goes beyond just distributing items. With ONARKEN®, you gain granular control over how items are accessed, who can use them, and how costs are managed across your organisation.

With these controls, you can:

Create user groups by department, role, or seniority.
Allocate costs directly to departments or individuals.
Set spending limits to avoid budget overruns.
Restrict access to certain items based on role or authorisation level.
Enable self-service access for authorised users.
Require item requests from restricted users for added oversight.

This gives IT, estates, and finance teams the peace of mind that stock is being used efficiently and fairly.

The Benefits of Full Control Within Vending

Having this level of flexibility delivers tangible operational and financial advantages:

Save Time - No more manually issuing small items or waiting for an administrator. Users get what they need, when they need it—automatically.
Control Costs - With spending caps and usage tracking, departments only pay for what they use. No more chasing paperwork or sorting spreadsheets.
Improve Accountability - Every transaction is logged. Know who took what, when, and why, supporting audits and helping reduce stock misuse.
Plan Ahead - Automated notifications flag low stock levels before they become a problem. Replenishment is proactive, not reactive.
Remove Admin Burden - Automation handles permissions, access logs, and cost allocation, so your teams can focus on higher-value work.

Designed to Fit Your Workflow

LapSafe®’s Smart Vending is fully configurable to meet your operational needs and scale as your organisation grows. Features include:

Real-time reporting and analytics
Automated stock management and replenishment
Workflow customisation and permission controls
Integration with your existing ITSM or inventory systems

Why It Matters

The ability to control access, monitor usage, and manage cost at a granular level is what sets LapSafe® apart. It’s not just about secure storage, it’s about empowering your users while protecting your resources.

With ONARKEN® at its core, our vending solution ensures every item is accounted for, every user is managed appropriately, and every penny is tracked.